AI Summarized a 300-Page Strategic Plan in 90 Seconds

Katie used AI to extract crucial entrepreneurship initiatives from a document no one had time to read. The result? Shock and amazement from city staff.

Introduction

Katie Milton Jordan, MBA, has spent over 14 years empowering small businesses and driving economic growth. As the Deputy Director at Kerr Economic Development Corporation (KEDC), Katie is deeply invested in initiatives that support entrepreneurship and local businesses. But like many in her field, time is often the biggest obstacle. When Katie needed to summarize a 300+ page municipal strategic plan—one that even most city staff had never fully read—she turned to AI. In less than 90 seconds, the entire plan was condensed, and the specific entrepreneurship initiatives were pulled out. The result? Disbelief from city staff who hadn’t thought it was possible to grasp the document so quickly.

Challenges

Municipal strategic plans are notorious for being long, detailed, and dense. The 300+ page document in question had been sitting unread by most of the city staff because no one had the time to work through it. Key challenges included:

• Overwhelming length: The strategic plan was too long to digest in a single sitting, let alone find the crucial information needed.
• Missed insights: The specific entrepreneurship initiatives within the document were critical, but hidden in a sea of content.
• Time constraints: With so many responsibilities, taking days or weeks to comb through the document was simply not an option.

The plan had been left unread and underutilized—until Katie saw an opportunity to change that.

The AI Breakthrough

Enter AI. Katie, passionate about using cutting-edge technology to support local businesses, decided to leverage AI to solve the problem. Instead of dedicating hours to manually reading and summarizing the document, she used AI to:

• Generate a full summary of the entire 300+ page plan in less than 90 seconds.
• Query the document for specific sections related to entrepreneurship initiatives, quickly extracting the key strategies and programs.
• Simplify the review process for city staff, making the dense document more accessible and actionable.

In just under 90 seconds, Katie had the entire document summarized, including the crucial insights related to entrepreneurship that she needed to present to the city staff.

Astonishing Results

The impact of using AI was immediate and eye-opening. What had previously seemed like an insurmountable task was now finished in mere minutes. The results were:

• Time saved: Katie was able to get a clear, concise summary in under two minutes—a task that could have taken days.
• Key information identified: AI helped her zero in on the most relevant entrepreneurship initiatives without wading through hundreds of pages.
• Disbelief from city staff: When Katie shared the summary with the municipal team, their reaction was one of disbelief—especially because most of them hadn’t read the full document themselves. One staff member even admitted that only a single person in the office knew the plan well enough to fact-check the AI’s work.

This wasn’t just a win for Katie—it was a breakthrough for the entire municipality, showing how AI could make dense, overlooked documents more useful and accessible.

“The reaction from the city staff said it all. They couldn’t believe that a 300-page document could be summarized in under two minutes. This technology is a game-changer.”

Katie Milton Jordan, MBA, Certified Exit Planning Advisor
Deputy Director at Kerr Economic Development Corporation and Certified Exit Planning Advisor at Freenew, LLC

A Defining Moment

The defining moment came when Katie presented the AI-generated summary to the city staff. The speed and accuracy of the AI’s work shocked them. How was it possible to summarize 300 pages and pull out entrepreneurship-specific strategies in under two minutes? The disbelief turned to curiosity as staff members realized that AI could not only summarize but also make the document actionable in ways they hadn’t imagined.

For Katie, this was a clear demonstration of AI’s potential—not just to streamline her work, but to fundamentally change how municipalities could handle their strategic planning, and how they could engage with large-scale documents.

The Bigger Picture

Katie’s success wasn’t just a one-off victory. She frequently uses AI to work through complex documents and tasks that would normally take hours or days. Whether it’s municipal strategies or small business planning, AI has become a trusted partner in helping her optimize time and effort.

In fact, this experience opened the door for further discussions with the city about how they could integrate AI into their workflows—something Katie is passionate about as part of her mission to modernize economic development processes.

Katie’s Perspective

Reflecting on the experience, Katie shared, “The reaction from the city staff said it all. They couldn’t believe that a 300-page document could be summarized in under two minutes. The fact that AI could pull out the exact information I needed for entrepreneurship initiatives saved me hours, if not days. This technology is a game-changer.”

Conclusion

Katie Milton Jordan’s experience shows how AI can transform complex, time-consuming tasks into fast, efficient processes. By summarizing a 300-page strategic plan in under 90 seconds and identifying key entrepreneurship initiatives, AI proved to be a powerful tool in Katie’s economic development work. This case study highlights the power of AI to make even the most overwhelming tasks more manageable, leaving more time for impactful, strategic work.

Call to Action

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